Privacy policy

What we collect

When you sign our waiver online, we collect your name, date of birth, phone number, email address, any health information you choose to share, your emergency contact if you give one, and your signature. For participants under 18, we also collect a parent or guardian’s name, relationship and signature. We also record when you signed, your IP address and your browser type, so the waiver can be verified later.

When you use our contact form, we collect your name, email address, phone number if you give it, and your message.

When you pay for a membership, session or class, you pay on Square’s secure checkout pages. Square handles your card details under its own privacy policy. We never see or store your full card number.

How we use it

We use waiver information to keep a record of your agreement and to contact you, or your emergency contact, if we need to. We use contact form information to reply to you. We don’t sell your information or use it for advertising.

Who else handles it

Our website runs on a server hosted by DigitalOcean. Signed waivers and messages are emailed to us through an email delivery service. Payments and bookings are handled by Square.

Cookies and tracking

This website doesn’t use cookies, analytics or advertising trackers. Square’s checkout and booking pages may use their own cookies.

How long we keep it

We keep signed waivers for as long as we may need them for legal reasons, and messages for as long as we need them to answer you.

How we protect it

The site only works over an encrypted connection. Signed waivers are kept in a private area of our server that can’t be reached through the website.

Your choices

To ask what information we hold about you, or to correct it, contact us at code3hf@gmail.com or (304) 814-9779. We may need to keep a signed waiver even if you ask us to delete it.

Changes

If we change this policy, we’ll update the date at the top of this page.

Contact

Code 3 Health & Fitness, LLC, P.O. Box 172, Culloden, WV 25510